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Featured Article 3 Simple Filing Guidelines by Maria Gracia One of the most basic ways to find papers when you need them is to retrieve them from an effective filing system. A good filing system will allow you to find what you're looking for in 10 seconds or less. Here are 3 simple filing guidelines that can help: CATEGORIZING. A filing system is only effective, if you can find everything you need, when you need it…without a struggle. All good filing systems have different categories of papers. Your papers are either going to fall into a MAIN category, or a SUB- category. For example, a main category might be FINANCIAL. Some sub- categories within Financial, may be: Savings Account Checking Account Money Market Account In your filing cabinet, your main categories should always be hanging file folders with a labeled tab. Your sub-categories should be labeled, manila file folders inside the appropriate main category hanging folder. BASIC FILING SYSTEMS. For the most part, people choose to use one, or a combination of, these basic filing systems: Alphabetical (A, B, C, D, etc.) Numerical (1, 2, 3, 4, etc.) Chronological (Jan, Feb, Mar, Apr, etc.) The one you use, depends on what you're using it for. For example, if you need to keep files for all of your customers (or associates, friends, etc.), alphabetical by last name usually will work best. For sequential case numbers or projects that are numbered, a numerical system would probably work best. If it is necessary for you to find things by date, then chronological may be your choice. Some people get really creative and use a combination of these systems. For example, you may want your main categories to be chronological, but the sub-categories inside to be alphabetical. LABELING. If a file isn't labeled properly, it's not going to be quick and easy to find: Always write your subject on a label placed on the tab of the file folder, close to the top of the tab, so you can easily see it when you're looking through your files. Use a medium point, black marker to label your files. Print; don't use script. Use as few words as possible on the tab. Consider using a label maker in lieu of writing out your labels Visit Our Get Organized Now! Store to See All of Our GON Products
By Maria Gracia - Get Organized Now!™ Want to get organized? Get your FREE Get Organized Now!™ Idea- Pak, filled with tips and ideas to help you organize your home, your office and your life, at the Get Organized Now!™ Web site http://www.getorganizednow.com Editors and publishers are free to reprint this article as long as it's reprinted in its entirety and the signature line remains intact. Maria Gracia Get Organized Now!™ 611 Arlington Way Watertown WI 53094 Click to Return to Article Index Copyright 1998 - 2017 Get Organized Now!™ 611 Arlington Way, Watertown, WI 53094 All of our GON information on this Web site, discussion forum, newsletters and e-mail correspondence, is protected by copyright laws. Reprint is strictly forbidden, unless stated otherwise on individual pages. Anyone posting copyrighted material or correspondence, without permission from the owner of this Web site, will be liable for damages. For reprint permission, please contact the owner of this Web site.
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Featured Article 3 Simple Filing Guidelines by Maria Gracia One of the most basic ways to find papers when you need them is to retrieve them from an effective filing system. A good filing system will allow you to find what you're looking for in 10 seconds or less. Here are 3 simple filing guidelines that can help: CATEGORIZING. A filing system is only effective, if you can find everything you need, when you need it…without a struggle. All good filing systems have different categories of papers. Your papers are either going to fall into a MAIN category, or a SUB-category. For example, a main category might be FINANCIAL. Some sub-categories within Financial, may be: Savings Account Checking Account Money Market Account In your filing cabinet, your main categories should always be hanging file folders with a labeled tab. Your sub- categories should be labeled, manila file folders inside the appropriate main category hanging folder. BASIC FILING SYSTEMS. For the most part, people choose to use one, or a combination of, these basic filing systems: Alphabetical (A, B, C, D, etc.) Numerical (1, 2, 3, 4, etc.) Chronological (Jan, Feb, Mar, Apr, etc.) The one you use, depends on what you're using it for. For example, if you need to keep files for all of your customers (or associates, friends, etc.), alphabetical by last name usually will work best. For sequential case numbers or projects that are numbered, a numerical system would probably work best. If it is necessary for you to find things by date, then chronological may be your choice. Some people get really creative and use a combination of these systems. For example, you may want your main categories to be chronological, but the sub-categories inside to be alphabetical. LABELING. If a file isn't labeled properly, it's not going to be quick and easy to find: Always write your subject on a label placed on the tab of the file folder, close to the top of the tab, so you can easily see it when you're looking through your files. Use a medium point, black marker to label your files. Print; don't use script. Use as few words as possible on the tab. Consider using a label maker in lieu of writing out your labels Visit Our Get Organized Now! Store to See All of Our GON Products
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Copyright 1998 - 2017 Get Organized Now!™ 611 Arlington Way, Watertown, WI 53094
Note: Get over 1,875 ideas, tips and techniques for organizing your office, your time, your projects, your files, your desk, your computer, your mail, email and much more! Check out my Finally Organized, Finally Free for the OFFICE.
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