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By Maria Gracia - Get Organized Now!™
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5 Simple Ways to Reduce
by Maria Gracia
Interruptions soak up our time like a sponge. Here
are five simple ways to limit interruptions so you
can accomplish what you set out to do each day.
POST A DO NOT DISTURB SIGN. Schedule
certain periods during the day when you're available for questions,
feedback, etc. and conserve other periods for your own purposes. Let
everyone involved know when you're available, and when you are not.
During the time slot when you're not available, hang a Do Not Disturb
sign, along with the time slot visitors should return.
SCREEN YOUR CALLS. While you're working on an important
project, have your answering machine--or an office assistant--take
your calls. You'll be able to work on your project, and then return calls
at a later time when it's more convenient.
DON'T ENCOURAGE UNSCHEDULED VISITS. At the office, remove
visitor chairs unless you have a legitimate appointment. Visitor chairs
do nothing more than encourage people to stop by and shoot the
breeze. At home, ask friends and family to schedule visits with you,
rather than just stopping by.
CLOSE YOUR DOOR. If you have an office with a door, close the
door while you're working. When you have your door open, basically
it's seen as an open invitation. A closed door implies you're working on
something important and should not be disturbed.
WRITE UP INSTRUCTIONS. People will interrupt you when they have
questions or don't know how to do something. Whenever you can, put
answers to common questions and instructions in writing. Give these
instructions to the appropriate people so they can look up answers,
rather than disturbing you for every little thing.
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