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4 D’s of Effective Paper
Management
by Maria Gracia
A recent article that I came across in the Wall
Street Journal reported that the average U.S.
executive loses six weeks per year retrieving
misplaced information from messy desks and
files.
The cost in salary and lost productivity is enormous.
Paperwork has been voted the biggest burden for businesses.
Time spent mishandling paper detracts from the company's ability
to service customers, increase sales and improve the bottom line.
It shouldn't ever take you more than 5 seconds to find a piece of
paper you need. If it does, then your office and file organization
needs an overhaul.
Start with the 4 D’s of Effective Paper Management:
DO IT. This means that you perform the necessary items on this
piece of paper today. Once you’ve completed these items, the
paper should be filed, re-routed to someone else or discarded.
DELAY IT. This means that further action needs to be taken on
this paper, but not right now. File it in a Reminder file or in your file
cabinet. If necessary, write a date and time on your calendar
when you’ll be retrieving this paper for further action.
DELEGATE IT. This means that you immediately give this paper
to someone else, whether this person is someone in your
company, a client, vendor or someone else you outsource to.
DUMP IT. This is the greatest one of them all. It’s probably safe to
say that a huge percentage of the paper that enters your office
can be immediately discarded.
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your life!
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By Maria Gracia - Get Organized Now!™
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Maria Gracia
Get Organized Now!™
611 Arlington Way
Watertown WI 53094
